As governing boards resume regular business and hybrid meetings are becoming more frequent. This new method lets trustees and directors of non-profit organizations to attend meetings remotely, while allowing for in-person attendance at a later date. This is a great option for many boards because it eliminates the need to accommodate the restrictions on travel and quarantine times. Hybrid board meetings can be problematic when they’re not planned and implemented properly.
The success of a conference is dependent on the ability to effectively communicate between participants in person as well as those who are located. Having a high-quality video conference system with high-speed internet access is vital to ensure that both virtual and in-person attendees can be heard clearly. It is recommended to have a dedicated audio speaker for in-person attendees, and to give remote participants the opportunity to share their screens in order to make it easier for them to follow the discussion.
A clear agenda is important. This can help keep the meeting on track and focused which can be an issue if meetings hop over to these guys run for too long. It is also beneficial to schedule a break for those who attend in person to help them reenergize themselves and remain productive throughout the meeting.
It is also a good idea to be able to assign a facilitator for every meeting, especially during lively discussions. It is easy for those in person to forget their virtual counterparts and forget the tension created by the fact that some have physical presence, while others aren’t. Facilitators can help bring balance to these disparities, and help keep the board focused.